Please
let us know if your manuscript was prepared using a word processing program
other than MS Word.
If
you used Citation Machine, BibMe, EasyBib, or another program to automatically
format or generate your references, you will need to replace that linked
content with keyboarded text before submitting the final manuscript. Text
generated in such programs can become corrupted or disappear when it is
uploaded into typesetting software.
Do
not use styles or advanced formatting functions in Word for text formatting;
instead use toolbar buttons, F keys, and keystroke commands. For example, to italicize
words, use the I button on the Home toobar,
F7, or ctrl + i. Do not use Emphasis in the Styles menu.
Manuscript organization and formatting
Files:
Break the manuscript into multiple files, one per chapter and one per table or
figure.
Figures:
Do not include figures or tables in the chapter text. Instead, indicate where
figures or tables should be placed by inserting a callout like this: <figure
1 about here>. Provide each figure and table in a separate file in an appropriate
file format. See the art guidelines to ensure figures are acceptable for
publication.
Consistent
styling: Treat consistently elements such as dates (American or European
style), hyphenation, capitalization, variant spellings, and the formatting of text
elements such as lists and subheadings, citations, and bibliographies.
Author’s
name: Make sure that your name on the title page is presented exactly as you want
it presented in the final book.
Table
of contents: Cross check the contents page against the chapter titles. Do not
include page numbers in the table of contents.
Chapter
titles and subheads: These should be similar in tone and construction (for
example, all should be either title-only or title-subtitle construction).
Straightforward informational titles help browsers discern the content of a
book, and they help readers navigate to their areas of interest.
Epigraphs:
The press discourages the use of epigraphs in scholarly books. However, if you
include epigraphs, use them on all chapters, with no more than one epigraph per
chapter. No epigraphs should appear after subheads.
Cross-references
in the text: Change references to manuscript locations such as “in the figure
above” to specific identification such as “in figure 1.” Avoid
cross-referencing your own text or notes, as contents tend to shift during
copyediting and typesetting.
Extracts:
Generally, six or more lines of prose and two or more lines of verse within the
text should be set as an extract (also known as a block quotation), whereas shorter
quotations should be run into the text. Do not set off prose quotations in the
notes as extracts, regardless of length.
Spelling:
Use U.S. spelling, except in quoted materials.
Diacritics:
List all special characters (any characters that do not appear on your
keyboard, such as accented characters—á, é, ö, etc.) used in the manuscript on
the first page of the manuscript.
References
The
press uses The Chicago Manual of Style.
If you are following a different style guide, check with your acquisitions editor
ahead of time.
In-text
citations: The press strongly discourages the use of in-text citations. If you would
like to use them, clear this with your acquisitions editor before submitting
the final manuscript. If you get approval to use in-text citations, include a
comprehensive, alphabetized reference list to support the in-text citations.
If
you used Citation Machine, BibMe, EasyBib, or a similar program to generate
your citations, you will need to rekey them or otherwise strip the
coding behind them out. Text generated in such programs can become corrupted or
disappear when it is uploaded into typesetting software.
Quantity
of citations: Avoid excessive citation. Particularly if you are revising a
dissertation, pare the notes down from exhaustive to complete.
Note
numbers: Place note numbers at the ends of sentences where possible (at the end
of a phrase otherwise). Do not attach more than one note to a sentence; when
combining notes, make sure you do not lose any content.
Electronic
sources: Internet postings are inherently unstable; even long-established
resources regularly move and remove materials. If there is a hard copy form of
a cited material, cite it, even if you actually viewed the material
electronically. If citing an electronic-only work, provide a DOI or other
stable identifier whenever possible.
Websites:
If citing a piece posted to a publically available website (as opposed to an
electronic journal), provide a general web address (for example, “available on
NationalGeographic.com”) in lieu of a more detailed URL.
Illustrations and
tables
Separate files: Do not include illustrations (including all visual representations) and tables in the chapter text. Submit each figure and table as a separate file.
Placement: If illustrations are to be scattered through the text, mark approximate location for each with a callout using carets (for example, <figure 1 around here>) in the text. Also use callouts to indicate the placement of tables. Callouts are not necessary if the illustrations will be grouped together in a gallery.
Check the art guidelines to determine whether your illustrations are suitable for publication.
General
With the exception of the index, everything that you want included in the printed book must be submitted with the final manuscript. This includes items such as dedications and acknowledgments.
Acknowledgments and information about earlier versions or publications of a chapter should appear in the acknowledgments or preface.
Mentions of dissertations and dissertation advisors and committee should be avoided.
Preface vs. introduction vs. foreword: All material referring to the assembly of a text (the inspiration, the process, decisions made about content) belongs in the preface. The introduction focuses on the subject matter of the book. A foreword is written by someone other than the author, such as a series editor.
The press strongly discourages including chapter summaries in front matter and at the beginnings and ends of chapters.
